Replace paper memos, approval email chains, and manual follow-ups with a single intelligent platform. Smart Memo routes documents automatically, tracks every decision, and integrates natively with Microsoft 365.
Smart Memo handles every step of the internal document lifecycle — from creation and routing through approval, archiving, and compliance reporting.
Create structured internal memos with rich formatting, attachments, and categorisation — replacing paper forms and email threads with a single, trackable workflow.
Configure multi-level approval chains based on document type, department, or value thresholds. Memos are automatically routed to the right approvers — no manual chasing.
Parallel or sequential approval workflows with full audit trail. Each approver can approve, reject, or return for revision — with mandatory comments for accountability.
Deep integration with Outlook, Teams, and SharePoint. Receive approval notifications in Teams, access documents in SharePoint, and sign off directly from Outlook.
Every action — creation, routing, approval, rejection — is timestamped and searchable. Compliance and audit teams get instant visibility without manual paper records.
Configurable SLA timers automatically escalate overdue approvals and send reminders. No memo gets lost in an inbox or blocked by an absent approver.
Granular permissions ensure staff see only what they need. Sensitive memos — HR, finance, legal — are restricted to authorised personnel with full access logging.
Dashboard insights on processing times, bottlenecks, and approval rates. Generate compliance reports for internal audit or regulatory requirements in one click.
Replace slow, paper-based memo processes with digital workflows that meet public sector transparency and audit requirements.
Streamline credit approvals, procurement authorisations, and policy sign-offs with a compliant, auditable digital trail.
Manage donor approvals, programme authorisations, and partner communications with structured, traceable workflows.
Digitise academic administration — from leave approvals and procurement memos to research grant authorisations.
KES pricing available — contact us for a localised quote. All plans include onboarding support from our Nairobi team.
For small teams getting started with digital workflows.
For growing organisations with complex approval needs.
For large institutions needing full control and customisation.
Self-hosted perpetual licence also available — contact sales for details.
Our Nairobi team will walk you through Smart Memo and configure a pilot workflow tailored to your organisation's approval processes.
